Outlook 2010 / 2013 / 2016 / 2019 / Office 365įile-> Options…-> section Advanced-> select: Empty Deleted Items folders when exiting Outlookĭo you sometimes want to skip the Deleted Items folder and get rid of the mail straight away?.
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Tools-> Options…-> tab Other-> option: Empty the Deleted Items folder upon exiting This one is easy you wanted to get rid of it? Well, do get rid of it! Right click the Deleted Items folder and choose “Empty Folder”.ĭo you want to be prompted to empty the Deleted Items folder when you close Outlook?
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I will handle the clean up process in the following order Deleted Items I always start with the easiest folders and the folders where I can delete the most. So now that we’ve got a good view of how big the folders are and how we can identify large mails, it’s time to clean up. Message Size column shown in the Single Line layout. You can do this on the View tab via the Reading Pane or the Layout button. It is recommended to use the Single Line Layout instead and disable the Reading Pane or setting it to the bottom while cleaning up based on size. In Outlook 2013, 2016, 2019 and Office 365, hovering on the item will not display a tooltip. If you are using a multi-line layout in Outlook 2007 or Outlook 2010 (which is the default), you’ll see the size of the message when hovering on the message with your mouse as well.Ī tooltip revealing the message size in Outlook 2007. You’ll now see the “Size” column in your Outlook view when you are using the Single Line Layout. If the “Size” field is not visible yet in the right list named “Show these fields in this order”, select it in the left list name “Available fields” and press the Add button.
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In the Customize View dialog press the “Columns…” or “Fields…” button.To see how big the individual messages are, you might need to add the “Size” column to your view. To see your current sync settings in Outlook 2013, 2016, 2019 and Office 365 use:įile-> Account Settings-> Account Settings…-> double click on your Exchange account.Ĭlick here if you are not familiar with sizes in “bits and bytes”. However, when you use Outlook 2013, 2016, 2019 or Office 365 and have the Sync Slider set to not sync all your mail from your mailbox, then take a look at the Server Data tab instead as otherwise you’ll miss the amount of data which is only kept on the server. You only have to look at the Local Data tab cleanup changes you make will automatically take place on the server as well. When connecting to Exchange, you’ll see a Local Data and a Server Data tab. Overview of folders in the mailbox and their sizes. In the window that is being displayed now, you’ll see an overview of your mailbox folders and their sizes.To get an overview of the total size of your mailbox and each individual folder you can open the Folder Size dialog įile-> section Info-> button Cleanup Tools-> Mailbox Cleanup…įile-> section Info-> Tools-> Mailbox Cleanup… In addition to having that “cleaned up” feeling, there are also technical benefits to having a tidy mailbox such as faster loading of Outlook, less clutter in your Search results and quicker backup ups since the mailbox to backup is now smaller.īefore starting with cleaning up, you’ll first need to know how “dirty” your mailbox really is. What version of Outlook do I have?May 20, 2019To determine the version of Outlook that you use, follow these steps: Start Outlook. To check if you have 32-bit or 64-bit package, click on 'About Outlook'. In Outlook 2013 and beyond, when you go to 'File', if you see 'Office Account', click on this.
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To check if you have 32-bit or 64-bit package, look to the right of the version number. For example, you cannot sort emails by subject in the inbox (it does have conversation sorting, but that too has its limitations.). I find many things very difficult to do in Mailbird and some things are counter-intuitive.
WHICH OUTLOOK VERSION DO I HAVE PC
I have had a paid version for a while and use it on my home PC – I use Outlook in my office PC. On the Help menu, click About Microsoft Office Outlook. What version of Outlook am I using? Open Microsoft Outlook. See the following screen shots: Check Outlook version number in Outlook 2010. While there is no single “holy grail” method in storing your emails, the strategy used for cleaning up your mailbox effectively are much more generic and can be used for pretty any storage method you use.Ĭlick the File Office Account firstly, and then click the About Outlook button, and you will get the version number at the top of popping up About Microsoft Outlook dialog box. Are you reaching the limit of your mailbox storage quota or simply want to get rid of some clutter in your mailbox but don’t know where to start? This is the guide for you!